This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act [1998 or 2018] and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).
Exiom Technologies is an independent ERP systems consultancy. We are situated and
registered at 1st Floor, 3 Hobbs House, Harrovian Business Village, Bessborough Road, Harrow, HA1
3EX.
For purpose of Data Protection Legislation and this notice, we are the ‘data controller’. This means we are
responsible for deciding how we hold and use personal data about you. We are required under the Data
Protection Legislation to notify you of the information contained in this privacy notice.
We do not seek to collect information from any individuals directly or indirectly who
are not employed by us.
We obtain personal data about you when you contact us via email in the form of a CV, telephone query about
our services or job opportunities, or from a third party, for example recruitment agencies.
The information we hold about you may include the following:
Your privacy is very important to us. We therefore never share your personal data to
any third-party without your consent and you are free to withdraw this at any time.
We need to obtain and process your personal data for legal purposes or to respond to any enquiry you make
regarding our services or apply for a job.
We will never collect any personal information from you that we do not need or retain any data that is no
longer necessary for the purposes specified in this notice.
Where we request sensitive personal data from you, the reason(s) for the request will be clearly given along
with the purposes of the processing
We may process your personal data for purposes necessary for the performance of our
contract with (you and our client and to comply with our legal obligations). This may include processing
your personal data where you are an employee, subcontractor or customer of our client.
We may process your personal data for certain additional purposes with your consent, and in these limited
circumstances where your consent is required for the processing of your personal data then you have the
right to withdraw your consent to processing for such specific purposes.
Note that we may process your personal data for more than one lawful basis depending on the specific purpose
for which we are using your data.
If you refuse consent to provide information we request from you, would mean we are unable to perform the
contract we have entered with you. Additionally, we may also be unable to comply with our legal or
regulatory obligations.
We will only retain your personal data for as long as is necessary to fulfil the
purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
Should it be necessary to use your personal data for a new purpose, we will notify you
and communicate the legal basis which allows us to do so before starting any new processing.
Should you wish to remove your CV from our records please contact us at the address below.
We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.
“Third parties” includes third-party service providers such as bank services and
accountants.
All of our third-party service providers are required to take commercially reasonable and appropriate
security measures to protect your personal data. We only permit our third-party service providers to process
your personal data for specified purposes and in accordance with our instructions.
We may share your personal data with other third parties, for example with a regulator or to otherwise comply with the law.
Under certain circumstances, by law you have the right to:
Any information that you have provided consent to retain by us, will be kept securely
until the necessary retention period and only accessed by a member of the Data Policy Team, however, you
have the right to withdraw consent at any given time and we will delete this data.
If you want to exercise any of the above rights, please contact Data Policy Team.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive.
Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right
to access the information (or to exercise any of your other rights). This is another appropriate security
measure to ensure that personal information is not disclosed to any person who has no right to receive it.
We have put in place reasonable and appropriate security measures to prevent your
personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
Only authorised persons will have access to this data.
We have put in place procedures to deal with any suspected data security breach and will notify you and any
applicable regulator of a suspected breach where we are legally required to do so.
Any changes we may make to our privacy policies in the future will be updated and available to view on our website www.exiom.co.uk.
If you have any questions regarding this notice, or raise a complaint or you would
like to speak to us about how we have handle your data please contact:
Data Policy Team
Exiom Technologies Ltd
3 Hobbs House
Harrovian Business Village
Bessborough Road
Harrow
London
HA1 3EX
Email: info@exiomtechnologies.com